SUMMARY

            After six week, and then write the 3 topic in this blog, so from that I can conclude as a whole HRIS is a systems that help the managers to improving the efficiency of HR administration by reducing cost, enhancing the reliability of reporting, and improving service to internal customer.

            So, let me summaries the first topic that write in this blog is “Competitive Advantage”. This topic state that the SWOT and PESTEL analysis. In the organization, SWOT is a strategic planning tool used by business managers where the strengths, weaknesses, opportunities and treats a business faced are identified. Meanwhile, the purpose of a SWOT analysis is to guide business planning and help an organization achieve their goals. A PESTLE analysis is a useful tool for understanding the ‘big picture’ of the environment in which an organization is operating. Specifically a PESTLE analysis is a useful tool for understanding risks associated with market (the need for a product or service) growth or decline, and as such the position, potential and direction for an individual business or organization.

For the second topic about “HR System Architecture”. From this part what I learn that the human recourse activities can perform at three levels. That mean not all activities in the organization can performed at the same level of management. So, some activities either can manage with globally, some being manage regionally, and some managed locally depend on situation in the organization. When organization wants to functions effectively and efficiently, that organization should know what types of activities they should choose.

Finally, that topic of “Web Based human resource planning: recruiting and staffing” which able to give benefit to the manager because it will indirectly enhance productivity in organization. Through internet recruitment, it’s able to find the right people to fill job vacancies in organization.

Now, I have gain a lot of knowledge about HRIS by doing this reflection in this blog and at the same time I felt enjoy share my knowledge with other via my blog. 

WEB BASED HUMAN RESOURCE PLANNING : RECRUITING AND STAFFING

            Human Resource Planning is a systematic approach to ensure that the right people will be in the right place at the right time. It is a process of deciding what position the organization will have to fill and how to fill them. So, the responsible of HR department to provide the information and data to an organization on when, where and how many employees need to be recruited.

            HR people must know how to manage their web sited to show clear with possibility employees to key in data on your web. So, retention of the best employees starts with the effective recruitment and staffing process, strategies, policies and procedures. So, recruitment and staffing provide overall framework for the process of planning, recruitment, selection and hiring employees. The goal of recruitment and staffing is to identify the smartest and most versatile employees organization can find.

             Actually, recruitment refers to the process of attracting eligible candidates and the process of generating a pool of suitable candidates for available job. It’s is also the process begins when the new recruits are sought and ends when applications are received. Therefore, the purposes of recruitment are attract suitable candidates to apply, discourage unsuitable ones, and provide job information.

            Staffing is the process of selecting and train individual for specific job function and charging them with the associated responsible. So, this part try to tell as a matter of fact the recruitment and staffing overall is a process that the organizations use in recruiting the new employees and do the performance evaluation through web. So, nowadays the organization must have system to recruit and staffing for show employee what descriptions of job and know what the qualification of position organization offer and responsibilities that organization need. So, organization must have E-Recruitment system to easy their implement of recruit and staffing process.
           So, there is no doubt that, process of recruitment has been made easier with the advert of the internet.  So, in this case E- Recruitment has been formed where people across the globe can apply online. Today, most of the companies and other organization has been use online recruitment because it’s easier receive application on-line which are faster and no burden of storage. Besides that, many employers also have included employment and career information as part of their organization web site. So, with this web site can encouraged many of job seekers to send their resumes via e-mail or complete on-line applications.

But, like with other system, e-recruitment system also has advantage and disadvantage when we use this system. The advantage of implementing this system include that its save cost and time. Internet recruiting is cheaper than newspaper advertising, employment agencies and other external source. It’s also save considerable time when applicants can respond quickly to job posting by sending e-mail and recruiters can respond to qualified candidates more quickly. The system also able to reach the large target. Job literally are post global, so potential applicants in other geographic areas and countries can view job opening posted on the web.

The disadvantage of this system actually also can give effect both of parties like in an organization and applicants. By using internet recruitment, employers may get more unqualified applicants. So, one third of HR recruiters found that, internet recruitment created additional work for HR staff members. Besides that, applicants may have limited internet access, especially individual from lower socio-economic group. So, this is not fair for everyone.

In this chapter I already learned how e-recruitment system implementing in the organization. Generally, we can see that the employers much get benefit in organization when they using internet recruitment. This is because e-recruitment can decrease their burden and make the job so easy to do. In addition, the management also becomes more effective and efficient when they use this system.

           

HR SYSTEM ARCHITECTURE AND SERVICE AND MODEL

There are three basic system architecture commonly use in the HRIS model. That system is:

·         Standalone system

·         Data warehouse model

·         Single integrated system model

Standalone system

Standalone system is the most basic model which each operating unit runs its own independent system with no worldwide standard in place and no link each other. The system that they use is not be standardize. Usually, standalone system model is a single function run in a particular way which identify multinational model that is ultimately localized and highly decentralized. That mean, implementation that Standalone System Model which each operating units in different country has their own operating system and has authority to modify the company policy according to local need and legal requirement. But, the weaknesses in this model are quite difficult to analysis data because it work alone and their system not be similar with HQ or other.

Data Warehouse Model

Data Warehouse Model is more advance than Standalone Model. Key word to more understand the Data Warehouse Model, it’s is use more to the sharing of knowledge, share all application and use the same system. So, all users know how to use the data in the system and understand each element in the data. This model can be increase resource in order to reduce the cost with standardized data that because organization can be sharing knowledge each other without boundaries. So, this model concept is similar with International HRIS model which this kind of system is allow for share anything through the adaptation  term of technologies, business practices, product, services, knowledge and expertise.

Single Integrated System Model

            The Single Integrated System Model is only focus at headquarters and connected with every region in the country. So everything will store at headquarters.  This model more to advance than Standalone system and Data warehouse Model. They have connected with other and be cooperate. They have networking of each others. The data will automatically updates in anywhere throughout the organization and data get from the main warehouse.

Conclusion

As a conclusion, one of the critical factors to the company must decide about their type of HRIS model to adopt in the organization. The three models that have a own advantage and disadvantage features, so that company need to choose the right system at their organization. During the company decide to choose any type of model, the selection can be made based on the situation. Because of that, the company can choose either one that HRIS models or more than one depend on condition that faces by company. Successful implementation requires careful attention to every step when we choose that model. However, done well, the implementation process is full of opportunities to improve the organization system and the performance in the organization mere effectively.

COMPETITIVE ADVANTAGE

SWOT ANALYSIS

The SWOT analysis is the foundation for developing strategies and tactics that then become the road map for writing business operating plan.

SWOT is commonly used as part of strategic planning and looks at:

• Internal strengths
• Internal weaknesses or Limitation
• Opportunities in the external environment
• Threats in the external environment

So, first when we want to setting the objective, we should be done after the SWOT analysis has been performed. The first thing to do the SWOT analysis is identify about the Strength. Strength is characteristics of the business, or project team that give it an advantage over other. Second part of SWOT is weaknesses or limitation. Weaknesses or limitation look by characteristics that place the team at a disadvantage relative to other. Next, opportunities are external chances to improve performance (e.g. make greater profit) in the environment and the last part of the SWOT analysis considerable about the Threats. The Threats are external elements in the environment that could cause trouble for the business or project.

Besides that, The result of the SWOT analysis also can divided to positive and negative factors for management to address:

	Positive factors	Negative factors
Internal factors	Strengths	Weaknesses
External factors	Opportunities	Threats

Overall, Strength and weaknesses we can relate with the present situation and opportunities and threats related to changes in the environment which will impact the business.

  

PESTLE ANALYSIS

PESTLE analysis stand for:

•         POLITIC
•     ECONOMIC 
•     SOCIAL
•     TECHNOLOGYCAL
•       LEGAL 
•      ENVIRONMENT

PESTLE Analysis is usually used to help organizations identify and understand the external environment in which they operate and how it will operate in the future. It is also are useful tool for understanding the ‘big picture’ of the environment in which an organization is operating. At the same time, it’s also could be as a guideline strategic of decision making. Specifically a PESTLE analysis is a useful tool for understanding risks associated with market (the need for a product or service) growth or decline, and as such the position, potential and direction for an individual business or organization.

Typical PESTEL factors to consider include:

Factor	Could include:
Political	e.g. EU enlargement, the euro, international trade, taxation policy
Economic	e.g. interest rates, exchange rates, national income, inflation, unemployment, Stock Market
Social	e.g. ageing population, attitudes to work, income distribution
Technological	e.g. innovation, new product development, rate of technological obsolescence
Environmental	e.g. global warming, environmental issues
Legal	e.g. competition law, health and safety, employment law

Introduction Session

My name is Fazeni binti Ghazalli. I was born in Ipoh , Perak on 08^th September 1989. I’m 23 years old. I was born in a simple family which consist my father, mother, elder brother, 2 younger’s brother and younger sister. My Father name is Ghazalli bin Dahalan who work as a driver lorry and my mother name is Ramlah binti Ahmad and she as a housewives. My hobbies are travelling, reading and swimming. My favorite food is Laksa and Tom Yam. My Favorite drink is milo and apple juice.

During my primary school, I was study at S.K Pengkalan Pegoh, Ipoh (1996-2001). Then I further my study at S.M.K Lahat (2002-2006). After that, I’m take Form Six at Sekolah Menengah Kebangsaan Kampung Pasir Puteh. After STPM, I was selected to join Industrial and organizational Psychology Program under Faculty of Management and Human Resource Development at Universiti Teknologi Malaysia. At first, I do not know anything about Psychology Industry course but as I learn more and more about this subject, I’m beginning to get more interested in this field. Now, I can understand actually, Psychology Industry is most important thing in Organization to manage employee at the organization.

Talk about subject of Human Resource Information System (HRIS), this subject more focus on system. Actually, HRIS is systematic way of storing data and information for each individual employee to aid planning, decision making, and submitting of returns and reports to the external agencies. Besides that, this system able to supply data and submitting returns to government and other statutory agencies.